instructions
For Authors
Dear Authors,
You are welcome to submit papers on any of the conference topics, prepared for MIKON 2026 or IRS 2026 conference according to the following guidelines.
- All papers must be written in English.
- Submitted manuscript should be in PDF format.
- Recommended length: see the recommendation for each conference below.
- A maximum of two (2) papers can be submitted per conference fee paid (more papers require an additional fee).
Template – click to download
We recommend all Authors to use the standard IEEE conference proceedings A4 format template from IEEE TEMPLATES for review papers, as the same format is MANDATORY for the final paper.
Microsoft Word Template
While using MS Word template make sure to DELETE the footer (XXX-X-XXXX-XXXX-X/XX/$XX.00 ©20XX IEEE) before submitting the paper.
good to know
Information for Authors submitting to MIKON 2026
Paper acceptance criteria
Paper acceptance criteria:
- Compatibility with the selected topic,
- Substantive correctness and quality of the engineering topic,
- Originality and level of innovativeness,
- Quality of information presented.
Authors of the papers submitted to MIKON 2024 conference are invited to write an extended postconference paper to be published in a mini-Special Issue of the following journal
- IEEE Transactions on Microwave Theory and Techniques (T-MTT)
guest editor: prof. Michał Mrozowski, PhD, FIEEE
Please note that the topic of the paper MUST be within the scopes of the corresponding journal. Also, the expanded version requires that the new technical content includes a more in-depth treatment or new results beyond the MIKON 2024 paper, or both. The quality of your contribution must meet the level required for a publication in the corresponding journal.
Please be aware that your contribution should be prepared as any other regular paper in mini-Special Issue, and that it will be evaluated via the same peer-review process.
The information about review and acceptance will send by email until February 24th, 2026. Review results will be also available in the MRW 2026 conference system MIKON conference. Once acceptance is received, prepare the final paper as described below.
NOTE: The IEEE PDF eXpress Plus system for our conference is not yet active. According to the schedule, this feature will become available on April 27, 2026, therefore the Conference ID 66970X not being accepted at this stage is expected and does not indicate any issue.
In the meantime, authors are kindly requested to prepare their final papers in accordance with the publication requirements of IEEE Xplore, using the official IEEE template and ensuring full compliance with all formatting guidelines.
If any compliance issues are identified during the verification process, authors will be contacted individually and provided with detailed instructions regarding the necessary corrections.
Final Papers Preparation
We kindly ask you to submit the final paper by March 10th, 2026.
- Final paper must be compliant with the requirements and the IEEE rules for style defined in IEEE template for A4 page format and must include all reviewer’s comments and suggestions and signed Copyright Form (attached at the bottom of this page).
- Please note that the Copyright Form needs to be signed for each paper when the final paper is submitted. To attached the Copyright Form, please, make a scan and submit it with final full paper through EDAS conference system.
- Only electronic versions of the final full paper compliant with IEEE rules (template) in PDF format generated by IEEE PDF eXpress Plus are accepted as final conference paper and may be submitted to the IEEE Xplore® database.
- To create your paper in correct PDF format the IEEE PDF eXpress Plus must be used with following Conference ID: 66970X and your IEEE account data. This feature is available from April 27, 2026.
- Final papers compliant with the previously described requirements and presented at the conference, may be submitted for publication in the IEEE Xplore® database, if you consent.
good to know
Information for Authors submitting to IRS 2026
In order to submit a paper please create an account or login first via MRW 2026 conference system EDAS and then submit your paper as PDF file for IRS conference.
- Recommended length of the review paper: 4 – 6 A4 pages.
- Minimum review paper length: 3 pages.
Final paper preparation
1. Revise Your Paper
Prepare the final version taking into account the reviewers’ comments
2. Ensure IEEE Xplore Compliance
– Use the official IEEE conference templates:
http://www.ieee.org/conferences_events/conferences/publishing/templates.html
– Do not add page numbers to your manuscript, and do not include any content in the footer or header of the paper.
– Verify PDF compliance using IEEE PDF eXpress:
https://ieee-pdf-express.org/
Conference ID: 70539X
3. Submit the Copyright Form
– Download the form from:
https://mrw2026.org/wp-content/uploads/2026/03/IRS-2026_copyright_form-corrected.pdf
– Print, complete, sign, and scan the form.
– Upload the scanned form to EDAS
* Go to your paper ({PAPER}).
* Click ‘Copyright’.
* Upload the signed and scanned form.
4. Indicate the Presenting Author
– In EDAS:
* Go to your paper ({PAPER}).
* Click the (+) icon in the ‘Presenter’ row under metadata.
* Select the presenting author.
5. Upload the Camera-Ready Paper
Upload the IEEE Xplore–compliant final paper to EDAS no later than 10 March 2026.
6. Register for the Conference
At least one author must register as a conference participant by 10 March 2026:
https://mrw2026.org/registration/.
Important! Conference Organizers and IEEE reserve the right to exclude a paper from distribution after the conference, including removal from IEEE Xplore Digital Library, if the paper is not presented at the conference.
If you plan to extend your IRS paper (after the conference) to a separate full-length publication in a journal, please answer “YES” to the “SHORT PAPER” question when registering the paper. This will inform reviewers of your intent. Note, however, that the IRS submission should anyway be a complete, standalone paper, allowing the reviewers to assess its value.
Presentation Guidelines
Oral Presentation requirements
In preparing your presentation, remember that it may be viewed from the back of a room. Font sizes between 18 pt and 24 pt are strongly preferred. If you can’t read a version of a slide printed on a standard sheet of paper from a distance of two meters, people are probably going to have trouble reading your projected slide. Please present the same materials as reported in your paper submission.
When saving a PowerPoint presentation, please be sure to embed all fonts (Click on “File”, then “Save As“, Click on “Options”, In the options dialog box, Click on “Save” and Check the “Embed fonts in the file“).
Please save you presentation with lead presenter’s name and date/time of presentation and paper data as follows:
[Year month day _time_leadpresenter_EDASpaperID_title-short]
sample: 20260518_0830_Smith_EDASpaperID_presentation-title
Presentation upload
All presenters are requested to submit their PowerPoint/PDF presentation slides via their EDAS accounts no later than May 15, 2026.
Submissions are open. Accepted files: .ppt and .pdf, max 50MB
The overall time slot for each presentation is 20 minutes. Plan your speech for a duration of 15 minutes to allow time for questions and discussion.
At the conference
Session chairs have been instructed to rigorously enforce the schedule, i.e., to strictly obey the length of a presentation and the announced starting times. We kindly ask you for your understanding and for your cooperation in keeping the schedule.
Be at the room of your session 15 minutes before session starts, so that you can meet your session chairs and the other speakers in advance.
A video projector and a PC with Windows operating system will be available in all session rooms.
Note: If you do not upload your presentation by May 15, 2026, please bring your presentation on a USB flash drive in Microsoft PowerPoint or Adobe PDF format and deliver it to the session room at the conference venue no later than 15 minutes prior to your session.
Poster Presentation requirements
All the posters at the MRW 2026 Conference will be presented as printed posters. The Author must print out the poster themselves and bring it to the conference.
When preparing the poster, presenters should have in mind the objective of capturing the interest of attendees to the work that is being presented. The quality of the presentation stimulates the attention from the audience and improves the overall satisfaction of the community attending the conference. Use an appropriate font size allowing posters to be readable by delegates 1.5 m away. Please present the same materials as reported in your paper submission.
The poster message should be clear and understandable without oral explanation. Please, place the title of your paper and author’s names prominently at the top of the poster to allow viewers to identify your paper easily.
Poster Format
- Each poster presenter will be provided with a poster board labelled with the preassigned id-number to display
- Maximum and Recommended A0 size Portrait Poster: 1189 mm height and 841 mm width.
- The printed poster may contain text, figures, tables, photographs, etc, which should be neat and legible from approximately 1.50m.
- It is recommended to use at least a 24-point type size for the text.
- The illustrations and photos should be enlarged enough to show relevant details.
Poster Set-Up, Presentation and Dismantle
- Poster presentations are organised in 2 Poster Sessions. Each session is scheduled for a whole day.
- Authors are required to be available at their posters during the designated “Poster session” time, however we also encourage interactions with visitors during all breaks.
- Poster presenters should set-up (prior to the first scheduled presentation on the day), and remove their posters (at the end of the last session) on their scheduled day
- Posters should be printed on paper not thicker than 150-180 g/m² to avoid rolling. They can be mounted on hard panels using double-sided tape.
- All the materials necessary to fasten the poster to the poster board will be available at the posters’ help desk in the respective poster area.